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IAC // media & internet conglomerate with 150+ brands
 
New York City    Posted: Saturday, September 07, 2019
 
   
 
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JOB DETAILS
 

About Us:

IAC (NASDAQ: IAC) builds companies. We are guided by curiosity, a questioning of the status quo, & a desire to invent or acquire new products & brands. From the single seed that started as IAC over two decades ago have emerged 10 public companies & generations of exceptional leaders. We will always evolve, but our basic principles of financially-disciplined opportunism will never change. IAC today operates Vimeo & Dotdash among many others, & also has majority ownership of both Match Group, which includes Tinder, Match, PlentyOfFish, & OkCupid, & ANGI Homeservices, which includes HomeAdvisor, Angie's List & Handy. The company is headquartered in New York City & has business operations & satellite offices worldwide.

Responsibilities:

We are currently seeking a Property Financial Administratorto support our Facilities Operations department. While the team is located at our IAC corporate office in New York, this position will support the management of multiple IAC buildings & offices worldwide. The ideal candidate's skills will include: mastery of Excel, & the ability to work in a fast-paced environment. Facilities Operations management, accounts payable, accounting or finance experience a plus.

Finance/Accounting

Monitor & adheres to Operating Budget

  • Assist with annual budgeting & monthly forecasting & contribute to the capital budget
  • Prepare monthly variance analysis.
  • Coordinate monthly invoice accrual process.
  • Review & audit Expense Reports to ensure compliance with company policy.
  • Maintain T&E log of expense reports out for approval.
  • Perform trend analysis on building expense data.
  • Prepare ad hoc financial reports/ projections as needed.
  • Coordinate with Financial Planning team to review financial information & monthly forecasting for the annual budget.
  • Tracks building occupancy & calculates expense allocations.
  • Handle interdepartmental wire request
  • Respond to vendor inquiries.
  • Respond to internal inquiries regarding payments to vendors.
  • Ensure compliance with SOX policies & procedures.
  • Assist with year-end 1099 process.
  • Audit & reconcile P-Card statement

Facilities Operations:

  • Provide financial administrative support for engineering, facilities & security teams.
  • Process invoices for Facilities & Operations department & ensure proper account coding.
  • Act as point of contact for applicable systems such as SharePoint, CMMS, Space Planning/Occupancy, CorCentric, etc. & provide training as needed.
  • Provide project support in asset management for different teams within operations department facilities, engineering, security).
  • Assist in Management Audits.
  • Maintain & update employee, client & customer contract data bases in applicable platforms.
  • Organize, compile & prepare routine & ad hoc reports for distribution.
  • Work with management team to set the standard for compliance regarding procedures established for the property specifically as well as the firm.
  • Develop, revise, & coordinate implementation of standard operating procedures manuals within portfolio.
  • Coordinate all arrangements & capture building documents (i.e. COI {certificates of insurance}, building rules & regulations sign off, etc.) as necessary.
  • Maintain files & documentation thoroughly & accurately in accordance with company policy & accepted accounting practice.
  • Assist with month end closing.
  • Assist with Management & Departmental requests as required.
  • Assist with projects & initiatives as needed.

Requirements/Qualifications:

  • Accurate analysis & reporting/forecasting skills needed for Operation team oversight & review.
  • Bachelor's Degree in relevant field.
  • 2+ years minimum work experience in a related field, such as facilities management, accounting, accounts payable or finance a plus.
  • Mastery of Microsoft Excel, Word & Outlook.
  • Extraordinary attention to detail.
  • Knowledge or willingness to learn building operations.
  • Outstanding communication, reporting & presentation skills.
  • Must have excellent time management & organizational skills.
  • Ability to thrive in a team structured environment.
 
 
 
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