Medidata is leading the digital transformation of life sciences with the world's most-used platform for clinical development, commercial & real-world data. Powered by artificial intelligence & delivered by #1 ranked industry experts, the Intelligent Platform for Life Sciences helps pharmaceutical, biotech, medical device companies & academic researchers accelerate value, minimize risk & optimize outcomes. Medidata serves more than 1,000 customers & partners worldwide & empowers more than 100,000 certified users every day to create hope for millions of patients. Discover the future of life sciences: www.mdsol.com.
We know that diverse teams win & are fully committed to selecting leaders & employees that represent the markets in which we operate. We are still led by our Co-founders, Tarek Sherif & Glen de Vries, & have global operations in US, Europe & Asia with over 2000 employees.
Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive. The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls & mail, communication on behalf of the Executive, & acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style & requirements, & to utilize this understanding to decide which scheduled events, meetings, & requests are most appropriate for allocation of the Executive's time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen & resolve problems, & to anticipate & meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, & professionalism. Provide routine assistance to the Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating & updating Contacts, & other logistical support needs of the Executives
Create & maintain an inventory of critical path projects & high-priority business development activities
Maintain calendar for the Executive using electronic calendaring system
Regularly organize meetings, appointments, conferences, & calls with both internal & external business partners
Coordinate complex meetings, assist in the design & preparation of presentations & other meeting materials
Maintain contact with Executives via company-issued mobile device
Arrange travel, prepare itineraries including air & ground transportation, hotel reservations, out of town dining, & car rentals
Prepare Executive expense reports & process Executive charge card reconciliation
Create & maintain spreadsheet files.
Desired Skills & Experience
Superior verbal & written communication skills
Exercises discretion & sound judgment; maintains confidentiality
Excellent organizational & time management skills
Proficiency in Google Apps (Gmail, Office Apps) & Microsoft Office Suite
Dependable, punctual, follows instructions, responds to management direction & solicits feedback to improve performance
Ability to work independently & proactively; demonstrates initiative
Ability to make professional decisions based in accumulated knowledge of position responsibilities
Demonstrates accuracy & thoroughness; monitors own work to ensure quality
Ability to multi-task effectively
Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
Commitment to excellence
Your Education & Experience:
Minimum of 3 years’ experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.
Medidata is making a real difference in the lives of patients everywhere by accelerating critical drug & medical device development, enabling life-saving drugs & medical devices to get to market faster. Our products sit at the convergence of the Technology & Life Sciences industries, one of most exciting areas for global innovation. Nine of the top 10 best-selling drugs in 2017 were developed on the Medidata platform.
Medidata’s solutions have powered over 14,000 clinical trials giving us the largest collection of clinical trial data in the world. With this asset, we pioneer innovative, advanced applications & intelligent data analytics, bringing an unmatched level of quality & efficiency to clinical trials enabling treatments to reach waiting patients sooner.
Medidata Solutions is an Equal Opportunity Employer. Medidata Solutions provides equal employment opportunities to all employees & applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by the law. Medidata Solutions complies with applicable state & local laws governing non-discrimination in employment in every location in which the company has facilities.