At Conga, we believe that growth equals opportunity. It's how we drive our business, but it's also how we view our people & culture. Growth creates opportunity-we know that by growing our team of passionate, talented individuals, we have the opportunity to excel as the best tech company in the industry.
Our people are committed to the Conga mission to inspire, enable, & guide customers to success. We live this every day, working relentlessly to create powerful products that drive unmatched business results for our customers, while delivering service that is second to none. Conga's position as the leader in digital document transformation, the provider of the #1 paid application on the Salesforce AppExchange, our more than 11,000 customers & our collection of five-star reviews show our dedication to this mission!
Conga offers a fast-paced, dynamic environment for professionals looking to help build & enhance a seamless customer experience. Our top of the line product suite, dedicated employees, & proven leadership team provide a solid foundation to support our continued growth & success. We offer competitive compensation & benefits.
Executive Assistant & Office Manager
We are seeking an experienced Executive Assistant to support our MD. This individual should demonstrate articulate written & verbal communication & the ability to organise & manage multiple priorities. This key contributor will go above & beyond to extend the highest level of service possible. The Executive Assistant enhances this leader's effectiveness by providing information management support & representing the Executives to others. This professional should have a high degree of business sense & a proven ability to persuade people on behalf of the Executive they support & represent. The Executive Assistant is a forward thinker & highly proactive in order to stay a step ahead & anticipate the needs & requirements before asked. As for the Office Coordinator portion for this position, this individual will play an essential role in providing administrative support for our Reading office & employees.
Manages the executives' time & calendar(s). Independently schedules appointments & meetings
Manages & delegates correspondence & invitations on a weekly basis
Arranges complex & detailed travel plans & itineraries
Ensures the executives are prepared with necessary materials for all meetings
Answers incoming calls & correspondence & responds independently when possible
Arranges events/conferences with staff & vendors including venue selection, catering, invitations, & budgets
Composes & prepares confidential correspondence, reports, & other documents
Creates & maintains reporting relative to project milestones
Maintains files for the SVP & other executives within the department
Exhibits strict confidentiality with all information relating to travel, expenses, disciplinary actions, compensation, appraisal scores & promotions
Coordinate office breakfasts, lunches, happy hours, weekly food shop etc. - all office event catering
Managing office supplies such as stationery & coffee machine materials
Maintain the cleanliness of the conference rooms & common spaces on a daily basis
Building & maintaining good working relationships with our UK vendors
Warmly greet visitors & guests, have them sign in, & notify the person they are here to see
Assist with coordination of conference space & catering for ad-hoc meetings
Receive & route incoming mail & courier deliveries to the appropriate party
Help organise company volunteer opportunities
Management of access cards to the office alongside facilities management
Act as the point of contact for all general office questions
Assist with special projects as assigned
Experience, Skills & Competencies:
Bachelor's degree from four-year college or university; and/or 2+ years of related experience and/or training
Ability to build & maintain relationships with all levels of the organisation
Confidentiality & professionalism
A high level of computer expertise required, including MS Outlook, Excel, PowerPoint
Excellent written & oral communication skills
Ability to be flexible & innovative in a fast paced, growth-oriented environment
Must exhibit service excellence towards all with whom he/she comes into contact
Must be able to hold oneself accountable for meeting commitments & deadlines
Position requires demonstrated poise, tact & diplomacy
Must be able to handle a very busy desk with changing volumes of work
Exceptional organisational & prioritising skills
Prior front office, receptionist, or office administrative experience required
Friendly & outgoing personality; helpful customer service approach
Strong time management & multitasking skills
Ability to prioritise tasks & shift gears as necessary
Excellent written & verbal communication skills
Solid grammar, spelling, & proofreading skills
Computer savvy with proficiency in MS Office applications
Self-motivated, creative & versatile
A sense of humor is always welcome!
Conga is proud to be an Equal Opportunity Employer & provides equal employment opportunities to all employees & applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage & civil partnership, sexual orientation, veteran status, or any other characteristic protected by law.
All your information will be kept confidential according to EEO guidelines.