iCapital is powering the worlds alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, & banks evaluate & recommend bespoke public & private market strategies for their high-net-worth clients. iCapital services approximately $152 billion in global client assets invested in 1,210 funds, as of December 2022.

iCapital has been named to the Forbes Fintech 50 for five consecutive years (2018 2022); a back-to-back selection by Forbes to its list of Best Startup Employers; & a two-time winner of MMI/Barrons Solutions Provider award (See link below).

About the Role

iCapital is looking to hire a friendly, self-starting, & organized Facilities Coordinator for our growing New York City office. The Facilities team is responsible for the efficient operations of our 100,000+ square foot office, which includes overseeing, organizing, & coordinating daily operations, expansion, office administration & procedures. The ideal candidate will be dependable, able to thrive in a fast-paced environment, & have stellar written & verbal communication skills. This role will work closely with the building management to ensure quality & timely service & report to the Workplace Coordinator. 

Responsibilities

Facilities Management:

• Work alongside fellow Facilities Coordinators to manage entire office, assuring the space is always clean & running smoothly.
• Respond to or escalate service requests using the Workplace request ticketing system, Freshservice.
• Oversee the daily operations of a growing facilities team:
  • Maintain office supplies, snacks, groceries, & beverages for employees
  • Manage ingoing & outgoing deliveries & mail
  • Aid in supply ordering
  • Assist with in-office catering, meetings, & events
  • Maintain printer & copy machines
  • Maintain safe & clean reception area & conference rooms

• Assist with managing office seating, room usage & overall floor plans
• Liaise with building management & external vendors (organizing deliveries, COIs, etc.)
• Maintain office security by following company & building procedures.
• Ensure a welcoming & organized entry experience for all guests & new hires.
• Coordinate employee onboarding & offboarding tasks with the Talent Acquisition team (building access, office access, & parking passes).
• Assist with planning, setup, & breakdown of internal & external events.
• Provide back up for other members of the team during lunch, PTO, etc.
• Assist with ad hoc projects as requested.

Qualifications

• Able to work in person, Monday-Friday, 8:30 AM - 5:30 PM (times may fluctuate due to facility needs)
• Present a professional appearance daily
• Friendly, approachable, & professional demeanor
• Able to maintain composure under pressure
• Strong time management & prioritization skills
• Able to communicate across all levels of the organization in a personable & hospitable manner
• Exert passion & enthusiasm about your work
• Proactive problem-solver with a penchant for implementing process improvements
• Organized, detail-oriented, & able to see the big picture
• Intelligent, quick learner, high level of integrity, & self-confident
• Proficient with Microsoft Office Suite & comfortable with learning new tech systems

Benefits

The base salary range for this role is $55,000 to $65,000.  iCapital offers a compensation package which includes salary, equity for all full-time employees, & an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, & virtual mental health counseling, parental leave, & unlimited paid time off (PTO).

We offer most employees the flexibility to work in the office three to four days & remotely for the remainder of the week.  Every department has different needs, & some positions will be designated in-office jobs, based on their function.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity & Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.